The terms and conditions outlined herein constitute a formal and contractual agreement between you (the Client) and Trek Me Nepal Pvt. Ltd. regarding our services.
We urge you to review our terms and conditions carefully. A binding contract is formed upon booking any trek, tour, climbing, adventure program, or travel trip. By making a reservation, you agree to the terms, confirm the trip details, and verify the accuracy of your information. Please familiarize yourself with our contract terms. These are crucial for those booking trek, tour, climbing, adventure programs, and travel trips with Trek Me Nepal Pvt. Ltd.
The terms and conditions guide clients on booking confirmations, payments, refunds, cancellations, and any additional fees as per our company policy. By agreeing to these terms, you form a legally binding contract with Trek Me Nepal Pvt. Ltd. for our services.
1. The Booking Contract
Upon the successful confirmation of your reservation, Trek Me Nepal Pvt. Ltd. will issue a formal confirmation once the payment for your trip has been received. It’s important to review the confirmation document carefully and immediately notify Trek Me Nepal Pvt. Ltd. of any discrepancies or missing details. Make sure that the names on the booking match exactly as per your passports or any ID issued by the government.
When making a booking for other travelers, you assume the role of the primary contact for all individuals on that reservation. This involves taking responsibility for all associated payments. Should there be a need for modifications or cancellations, you must inform us, as well as keep the rest of your party updated.
In cases where you’re arranging travel for others, you affirm that you’ve secured all necessary permissions. You must ensure that the information you submit on behalf of others is both complete and accurate. Please note that Trek Me Nepal Pvt. Ltd. is not responsible for any mistakes or missing details in the information you provide to finalize a booking.
2. Booking Nepal Trip
You can process a booking via our website- Trek me Nepal, our third-party websites, our Online Travel Platform, Our International branch offices ( Czech Republic, Nordic Region, and Poland ), Our Partnership offices ( Shangri-la Adventure LLC, USA ) or email us at [email protected] or [email protected]
The term ‘trip’ encompasses all the itineraries and activities purchased from us, such as Trekking, Tours, Climbing, and any other adventure programs we offer.
A formal agreement between the Client and the Company is established only after the Company issues a confirmation invoice or email to the Client.
The Company reserves the authority to adjust the prices of its products (Trek, Tour, Climbing, Adventure/trips) before the confirmation of bookings and the activation of the contract.
The Company disclaims any responsibility for guarantees, side agreements, previous agreements, or service descriptions that are not explicitly stated in this document.
All our trek, tour, climbing, adventure programs, and travel trips are in USD. If you are booking this trip and packages with Trek Me Nepal Pvt. Ltd and making payment in your national local currency, then the same-day exchange rate set by Nepal’s Central Bank is applicable when converting your local currency into USD.
To proceed with your booking, please ensure you submit the following:
A– Pay Before Trip Start: You can choose to pay the remaining balance before the commencement of your trip. This is often done a few weeks or days before the start date, as per the company’s policy.
B– On Arrival in Nepal: Alternatively, you may settle the final payment can be paid in USD| Credit Card upon your arrival day or pre-trip meeting at our office or hotel. To overcome potential extra charges that may arise from credit card transactions or bank transfers, we offer the alternative of making your payment in cash upon your arrival.
Once all these booking trip steps are completed, the company will confirm your booking and provide you with further details regarding your trip, including the itinerary, pre-trip information, and any additional requirements.
It’s always a good idea to review the terms and conditions, especially the cancellation policy, before making a deposit.
3. Package Prices
The stated package cost refers to the price for a specific trip, with all included and excluded expenses detailed in the travel proposal. These prices are primarily determined by ground expenses, flight costs, and currency conversion rates. While we endeavor to maintain stable travel costs, there are occasions when increases are unavoidable. We reserve the right to modify the prices of your trekking, touring, climbing, and travel packages at any moment, without prior notification, even up to the departure date. Such adjustments may stem from a variety of factors, such as fluctuations in currency exchange rates, hikes in fuel costs, changes in airfares, airport charges, and variations in seasonal pricing.
4. Last-Minute Booking
Our last-minute booking service caters to clients who need to make urgent travel arrangements. We offer facilitated booking for treks, tours, and climbs in Nepal, accepting full payment within 24 hours. We’re prepared to facilitate your travel promptly.
For immediate assistance, contact our team:
Email us at [email protected] or [email protected]. Please note, last-minute bookings for the Manasarovar trip are not available.
5. Payment Method (Applicable for all trips)
You can pay via bank, wire transfer, credit card, or online payment system. Trek Me Nepal accepts all major credit and debit cards.
Account number: 02801040250535
Bank Name: Nepal Investment Mega Bank Ltd
Bank Address: Naya Baneshwor, Kathmandu, Nepal
Bank P.O. Box: 3412
Phone: 01-4795529 01-4792289 01-4792520
Fax: 4005063, 4005065
Telex No: +977-01 4228229
SWIFT: NIBLNPKTXXX
Note: We are not liable for the bank transaction fee and such charges should be paid by the customer.
Credit Card Payment
Our payment system welcomes the use of Visa, MasterCard, and American Express cards. Please note that a processing fee ranging from 3.5% to 4% will be applied to the transaction amount. This fee is a standard charge by the bank for card transactions and is separate from the overall cost of your trip. Our company does not bear responsibility for this additional bank charge. Please add a credit card processing fee to the payment.
6. Cancellation and Refund Policy
Cancellation policies are as follows:
To modify your itinerary post-confirmation, notify us in writing 20 days before departure. A 20% fee applies for changes, which will be billed to you. Changes within 20 days are treated as cancellations, incurring respective fees.
Non-utilized services like flights and accommodations are non-refundable. Itineraries serve as guides and are subject to change; we’ll inform you of any known alterations. If unclear about the trip details after booking, you have a 7-day window for a penalty-free cancellation and full refund. This doesn’t apply to bookings made within eight weeks of the trip’s start.
For Manasorvar tours, the Tibet Tourism Authority exclusively manages all aspects. We’re not liable for alterations or cancellations due to unforeseen events. We advise comprehensive insurance to cover any additional expenses incurred.
Note
If you’d like to extend your trip up to a full year without losing your booking, simply send us an email two weeks before your scheduled departure. Should the trip price increase, you’ll be required to pay the difference.
In the event we need to cancel your trip, a full refund of all payments made will be issued.
But if something big and unexpected happens that we can’t control, like a war or a natural disaster, and we cancel, we might keep some of your money to cover what we’ve already spent on your trip.
Our company cannot issue refunds for any portion of the tour, trek, climbing, and adventure program that is not completed, regardless of the circumstances leading to your decision to discontinue the trip. You must discuss your intention to withdraw from the trip with your guide beforehand.
7. Medical Conditions, Health and Fitness.
It’s important to be in good physical and mental condition for high-altitude trekking. We recommend a health and fitness check-up with your general practitioner (GP) before you travel with us. Please inform us of any existing medical issues or disabilities when you book your trip.
Participation in our tours, treks, climbing, and adventure programs necessitates a certain fitness level; thus, you are advised to consult your doctor about your health and fitness before embarking on your Nepal journey.
Clients are obliged to inform Trek Me Nepal Pvt. Ltd about any existing health conditions or disabilities that could potentially increase the likelihood of needing medical care or impact travel capability. Not informing the Company may lead to travel denial. If a client’s failure to disclose any such condition leads to a cancellation, the client will incur a cancellation fee of 100%.
Certain journeys might not be appropriate for clients due to factors like age, mobility, pregnancy, or specific physical or mental health conditions. Clients must verify their suitability before making a reservation.
The Company is under no obligation to offer particular accommodations unless there is a written agreement to that effect. While the Company will endeavor to accommodate special requests, including dietary preferences, these are not guaranteed by the contract, and the Company is not accountable for failing to fulfill such requests.
The quality of medical services can differ significantly across different countries, and the Company does not make any claims or guarantees regarding the level of medical care provided.
8. Children
All travelers below sixteen must have a legal guardian with them. For any inquiries about age requirements or trip suitability, feel free to reach out to us for more details.
9-.Travel Insurance
All clients must possess travel insurance during their trip with us. The insurance should provide coverage for various situations including weather-related delays, personal accidents, fatalities, medical costs, costs of repatriation, helicopter evacuations, air ambulance services, trip cancellations, natural calamities, as well as loss or theft of luggage, gear, and equipment.
10- Flight Delays| Cancellation | Changes in the Itineraries
It’s important to be aware that weather conditions in mountainous areas are highly variable and can lead to disruptions in domestic air travel. Flights, whether by airplane or helicopter, may face delays or cancellations due to the unpredictable weather commonly found in remote locations, including but not limited to the Everest, Annapurna, Dolpo, Simikot, Ramechaap, and Jumla regions. On the other hand, if your return flight is delayed, you will be responsible for any extra expenses, such as food and lodging. You should choose to arrange an alternative mode of transportation, like a helicopter flight, to circumvent these delays, the additional costs incurred will fall on you.
Furthermore, Trek Me Nepal Pvt. Ltd is not liable for any expenses that arise from missing your international flight, although we will assist in making other arrangements if possible. Be advised that changes to the itinerary may be necessary while on the trek, tour, climbing, and adventure program due to unexpected events.
11. Injuries and Evacuation
Trek Me Nepal Pvt. Ltd, will not assume responsibility for any physical, mental, emotional, or other types of distress that a client may experience during the trip. Our travel packages do not cover personal insurance; therefore, we strongly recommend that clients secure comprehensive insurance coverage that includes provisions for medical issues and helicopter evacuation in the event of emergencies.
12. Passport and Visa (Nepal)
Travelers must possess a passport that remains valid for at least six months beyond the date of their return. A visa for Nepal can be acquired from the Nepalese Embassy or Consulate in your home country, or upon your arrival at the airport in Kathmandu. The cost of obtaining a Nepalese visa is the client’s responsibility. For comprehensive information, please refer to the official guidelines on the Nepalese Tourist Visa.
The application for the Nepalese Tourist Visa is available online through the Department of Immigration Websites. This form is valid for 15 days; therefore, it should be completed within 15 days prior to your planned arrival in Nepal. Upon submission of the online form, you will receive a confirmation receipt via email. It is essential to print this receipt and bring it with you, as it must be presented to the immigration officials upon entry.
13. Risks and Liabilities
Our trek, tour, climbing and adventure program in Nepal adhere strictly to the tourism regulations of each country. Trek Me Nepal is not accountable for any itinerary alterations resulting from circumstances outside our control. These may include sudden governmental policy shifts, local political issues, restrictions, inclement weather, health problems among trekkers, fatalities, road closures, as well as flight disruptions or cancellations due to natural calamities like earthquakes, landslides, floods, heavy snow, avalanches, etc. If such situations arise, the clients will be responsible for any additional costs incurred. We also advise all travelers to secure travel insurance for their time in Nepal to safeguard against these risks.
14. Complaint
If you encounter any issues during your trip, it’s important to promptly inform a tour leader or guide. Alternatively, you can contact our office in Kathmandu without delay. It’s advisable not to wait until the end of your trip to raise concerns. Addressing issues during the trek or adventure allows us to take swift action to resolve them promptly. While we are open to hearing your grievances post-trip and will act accordingly, we urge you to report them early. This enables us to enhance your experience, ensuring you can fully enjoy the remainder of your journey as anticipated.
In the event of any grievances, please reach out to our designated contact. Upon recognition of the issue, we will initiate the necessary measures. You will be promptly informed of updates following your email, message, or phone call, and we will provide a resolution. Contact details are as follows:
Name: Laxu Sapkota Position:
General Manager Email: [email protected]
Phone | WhatsApp: +977-9767657039
15. Privacy
Trek Me Nepal prioritizes the safeguarding of your personal data’s privacy and confidentiality. Rest assured, any private or personal details shared with us during the booking process will remain confidential and will not be used for purposes other than those intended.
16. Publicity
By participating in this trip, you consent to allow Trek Me Nepal to utilize photographs and videos taken of you during the journey for advertising and promotional activities in any media without your permission or entitlement to compensation.
17. Acceptance of Terms
The terms and conditions outlined here apply exclusively to direct bookings made with our company. If you choose to book our trip via an external party or agents, you will also be subject to their respective terms and conditions in addition to ours.
18. Applicable Law
Trek Me Nepal operates from its headquarters in New Baneshwor, Kathmandu, Nepal, and Nepalese law governs the terms and conditions. The courts of Kathmandu, including the District Court, High Court, and Supreme Court, will settle disputes related to these terms and conditions. Clients cannot initiate legal actions in any foreign country, and Nepalese courts serve as the exclusive venue for any proceedings concerning these terms and conditions.
19. Updating of Terms and Conditions
The Company holds the authority to modify these terms and conditions whenever necessary. Clients must stay informed about any alterations. The website www.trekmenepal.com always updates the latest terms and conditions, which clients will reference in case of any disagreements.
